Operating Procedures - COVID-19 Preventative Measures


These Operating Procedures are effective from September 2020 until further notice in relation to the resumption of choir activities following the partial lifting of COVID-19 restrictions on church choirs. The procedures are based on the C of E Recovery Group "Model B" and the Royal School of Church Music Risk Assessment.

Prior to attending choir (for rehearsal or service) for the first time after Sept 1st 2020 each choir member must …

  1. That both have been read
  2. Agreement to abide by the Operating Procedures

At their first choir attendance (for rehearsal or service) each choir member must collect …

  • Their own robes from the Emmy Hobbs room
  • Their own hymn book from the music trolley
  • Their own music folder from the box
… and these must be taken away out of the church and only brought into church when being used

Procedures applicable to all rehearsals and services …

  • Enter and leave the church using the main South door (the servers' vestry entrance is not to be used)
  • Hands to be sanitised on entry to the church and exit from the church
  • Have a maximum of six singers
  • Sit in one of the positions in the choir stalls marked "Choir Member"
  • The Choir Director will record member attendance in the choir register
  • Water bottles, if required, must be brought in and taken away afterwards
  • No items to be shared between choir members, for example:

  • No lending / borrowing of items such as pencils, erasers etc
  • No shared music copies

Procedures applicable to rehearsals only …
The following apply in addition to the procedures applicable to all rehearsals and services as above:

  • Choir rehearsals will:

  • Provisionally take place on the Fridays preceding the first and third Sundays of each month
  • Only take place when necessary and when there are sufficient choir members available to make rehearsal meaningful and practical
  • Be confirmed by the Choir Director (in the absence of which there will not be a rehearsal)
  • Commence at 7:45pm and last for no longer than one hour

  • Any requirement for additional rehearsals will be communicated to choir members by email as and when necessary
  • Hymn Books and Music Folders (to include a pencil) to be brought in for the rehearsal and taken away afterwards
  • Masks to be worn when entering the church and kept on until the rehearsal actually starts
  • Masks to be put back on as soon as the rehearsal finishes and kept on until outside the church

Procedures applicable to services only …
The following apply in addition to the procedures applicable to all rehearsals and services as above:

  • The choir will, provisionally, sing at the 10am services of the first, third, fourth and fifth Sundays of each month but only when it is confirmed by the Choir Director that there are sufficient choir members available
  • Any requirement for the choir to sing at additional services will be communicated to members by email when necessary
  • Choir members must book their service attendance using the "RSVP" service on the church website
  • Robes to be brought in for the service and taken away afterwards
  • All music needed for the service to be brought in for the service and taken away afterwards
  • Masks to be worn at all times in the church except when actually singing
  • The Emmy Hobbs room may be used for robing, but by no more than two people at a time
  • Do not linger in the space below the Emmy Hobbs room
  • Assemble for processing as spread out as possible at the West end of the church
  • Process in single file with at least 1m spacing between each person
  • Recess in single file with at least 1m spacing between each person
  • The Emmy Hobbs room may be used for disrobing, but by no more than two people at a time

Version History

Version Number

Date Published

Narrative


Version 8

Version 7

Version 6

Version 5

Version 4

Version 3

Version 2

Version 1

29th September, 2020

26th September, 2020

21st September, 2020

20th September, 2020

18th September, 2020

13th September, 2020

6th September, 2020

5th September, 2020

Updated seating arrangements for choir members

Made rehearsals and singing at services dependent on there being sufficient choir members available
Clarified the door to be used for entrance add exit

Finally fixed the issues with list formatting

Add choir rehearsal time

Add the limit of six singers

Include the requirement for three days notice prior to first attendance after Sept 1st

Minor updates

Initial release